easyMAIL Settings And Specifications


To access and manage your e-mail, you can log into webmail. This will allow access to filtering (vacation responses for example) and calendars (for Horde only).

Please refer to our blog post announcing our introduction of Horde and the more advanced features it offers.


The following are the inbound and outbound settings you will need to enable easyMail on your devices/mail clients:


Server Hostname: imap.easymail.ca
Server Port: 993 or 143
Username: yourname@yourdomain (e.g., me@example.com)
Security Settings: TLS, SSL, or none
The default port for SSL-enabled IMAP is port 993.
Port 143 is not a secure port and not recommended


Server Hostname: pop.easymail.ca
Server Port: 995 or 110
Username: yourname@yourdomain (e.g., me@example.com)
Security Settings: TLS, SSL, or none
The default port for SSL-enabled POP is port 995.
Port 110 is not a secure port and not recommended


Outbound Mail Server: mailout.easymail.ca
Username: your full easyMAIL address (e.g., me@example.com)
Password: your easyMAIL password
Ports: 465, 587, 2025, 20025 (port 25 is not recommended)
TLS (optional): 465 (SSL), 587, 2025, 2026, 20025, 20026

Please be sure to have an Encryption Type (such as SSL/TLS or STARTTLS) selected in your mail programme. Oftentimes it’s necessary to try another port number to establish a successful connection.

Difference between POP and IMAP

POP (Post Office Protocol) is a one-way ticket. You connect to our easyMAIL server in a one-time pop and download a copy of your e-mail then disconnect. With a POP setup, you can’t be managing your easyMAIL via multiple devices (mobile smartphone, laptop, tablet, etc). There is no two-way synchronisation between easyMAIL and your device. You have to delete or file the same email on every device.

IMAP (Internet Message Access Protocol) is the two-way e-mail management preferred by users with multiple devices (mobile smartphone, laptop, tablet, etc). If you are viewing your e-mail via your mobile phone, then it will show as viewed on any other device you check your mail through. All e-mail management is synchronised cutting downtime if you happen to check e-mail from multiple devices.


Other Specifications

  • Default emails per day limit: 250
  • Total individual e-mail size allowed (including encoded attachments): 150MB
  • 5GB storage per user
  • 100 mailmaps (wildcard mailmaps allowed)
  • 250 recipients max per outbound message if you have the daily allowance as per our quota enforcement policy (see below for explanation) – a higher allowance allows for more recipients
  • Mailbox passwords are to be 8-30 characters, with at least one uppercase, one lowercase, one special character, and one number.


Additional easyMail boxes can also be added for a domain. For pricing information, please see below:

For further information on how to add additional easyMail boxes, please go HERE.


Outbound Mail

To increase your default 24 hour outbound delivery limit of 250 messages/recipients, please consider the following:

• 500 messages per day – $7.35 / month [$74.97 / year]

• 1000 messages per day – $13.95 / month [$142.29 / year]

• 2500 messages per day – $24.50 / month [$249.90 / year]

• 5000 messages per day – $49.00 / month [$499.80 / year]

• 10000 messages per day – $86.06 / month [$877.82 / year]


easyMAIL 2.0 – storage allowance

On 01 November 2020, we set firm quotas on mailbox storage size on per user basis.

Pricing for individual mailboxes:

  • Under 5GB included with all easyMAIL mailboxes
  • Between 5GB and 15GB is $2.50/month
  • Between 15GB and 50GB is $12.50/month
  • Between 50GB and 75GB is $20.25/month
  • Between 75GB and 100GB is $25/month

Please contact us if you need more than 100GB in storage for your e-mail address

*billing for storage commenced on 21 April 2021


Quota Enforcement Policy

easyMAIL quota is set to 250 messages/recipients per day [24 hour period] by default – you can purchase more if needed. This is calculated on a per-user [mailbox] basis, not on an aggregate per-domain basis. Each evening we reset the counter back to zero for each mailbox – midnight UTC (click here to know when in your time zone).


NOTE: To use easyMAIL with other DNS providers, please specify our easyMAIL MX record within your DNS settings:

Pref: 0

This server is not to be used for IMAP or POP connections, ONLY for the MX record.


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